Screen Sharing Tools: The Benefits of Utilizing Screen Sharing

Screen Sharing Tools

You’ve likely heard the term “visual learner.” However, this fact isn’t just observed in school.

Studies reveal that over 65% of people are visual learners. You can safely presume that a sizeable chunk of your team are visual learners too.

This statistic alone is enough to rethink your entire management approach. It may be the reason why your team isn’t as engaged in meetings as you would like. This fact may be holding new employees back from growing too.

So, what’s the solution?

First, incorporate more visuals with digital tools, like screen sharing tools. You must reassess everything from employee onboarding to virtual conferences. This shift is a big job, so lets focus on one vital tool.

Take meetings, for example.

They’re instrumental to business operations. However, they’re notorious time-wasters. Incorporating more visuals is one way to maximize meeting time.

Screen sharing is particularly effective here.

You can walk team members through processes step-by-step. Company leaders can educate shareholders on business performance. Account managers can better explain metrics to clients.

However, productive meetings are just one perk of screen sharing. Let’s explore even more ways to leverage these tools.

Meeting Productivity In-Depth

Screen sharing tools are so important for conferences and meetings. Let’s explore the process in-depth.

Don’t be intimidated by screen sharing. It’s a simple process. However, some tools are easier to work with than others.

First, play around with different tools.

There are free and paid versions. Experiment with as many free versions as possible. Many paid tools have free trial periods too.

If you’re a tiny business, you could start with basic screen sharing tools. However, larger businesses would benefit from more features.

How to Access Screen Sharing Tools for Meetings

There are different ways to access screen sharing.

You could install a browser extension. This method is the easiest, but it may be limited in features. Plus, they may not be compatible with every browser.

The issue of compatibility is an excellent point. When choosing screen sharing platforms, make sure your tool is compatible with PCs and Mac computers. Android and iPhone compatibility is also crucial, especially for jet-setting employees.

To ensure screen sharing works properly for everyone, this article on explains how Mac users can share screens. In your technology manuals, include processes for both Mac devices and PCs.

Virtual meeting programs also come with built-in screen sharing tools. These tools typically have more features.

Cloud-based conference platforms also have screen sharing capabilities.

Ideally, team members should use the same tools. However, include instructions for how to access screen sharing for incompatible devices. Include any troubleshooting tips too.

Using Screen Sharing in Meetings

Communicate screen sharing processes during the housekeeping portion of your meeting. If it’s the first meeting, walk attendees through the process.

Screen sharing is nerve-wracking for new attendees. They may feel put on the spot. Provide tips for using the microphone while screen sharing, as well.

It’s important for attendees to be comfortable with screen sharing.

There are several ways to use screen sharing in meetings:

  • PowerPoint presentations
  • Highlight reports
  • Discuss sales goals
  • Present real-time data
  • Program walkthroughs
  • Show instructional videos
  • Q&A sessions
  • New employee onboarding
  • Technical training

Everyone from IT departments to HR managers use screen sharing tools to instruct. Furthermore, you can record meetings and upload them to your project management app. That way, team members can access meeting material quickly.

Meetings must flow without interruption. Therefore, one person should share their screen at a time. You can mute other attendees’ microphones while an attendee is presenting. 

Screen Sharing Tips for Teachers

The other primary use of screen sharing is education. It’s even more critical as schools transition to online learning.

Screen sharing is vital for both K-12 and higher learning. Professors use screen sharing to present lectures, while elementary school teachers share their screens to teach math, spelling, reading comprehension, and more.

Like virtual conferences, students should know how to use screen sharing tools before class. Include a quick refresher before class or include it in the syllabus. Give students at least ten minutes to get all their tech needs together.

Young children may struggle with screen sharing in the beginning. Make sure parents understand how screen sharing tools work so children can participate in class.

Virtual learning is new for a lot of students and teachers. It’s important to keep students engaged.

Here are a few ways to liven up your screen sharing!

  • Play music as students settle in for class
  • Include cool animations to grab students’ attention
  • Use large, bold, and legible font
  • Use captivating colors
  • Include lots of photos, videos, and media
  • Create colorful infographics

You can also share your screen to play educational videos directly from YouTube. Professors can play documentaries for college students too.

Welcome New Team Members and Students

Educational screen sharing leads to another great point. Screen sharing is perfect for orientations! Share your screen to welcome new employees or students.

If you’re an employer, you can use screen sharing to onboard new employees. Describe job roles, processes, protocols, and company culture.

Let new employees share their screens to ask questions at the end of the orientation. Screen sharing is great for virtual coffee chats too.

Traditional college orientations are huge. You can easily have hundreds of students at one orientation alone. Screen sharing lets you accommodate even more students at once!

You don’t have to worry about conference space, refreshments, or weather. Thus, virtual conferences are more cost-effective than in-person orientations. You can even give students a virtual tour online!

It’s also easier to book multiple orientations.

Instead of one large orientation, you can hold multiple virtual orientations. Small orientations encourage more participation and questions. Advisors can meet with each student directly, as well.

Share Your Screen and See the Difference

Meetings, orientations, and classes without screen sharing tools are disasters waiting to happen. Remember these tips as you plan your virtual conferences.

Can you think of more ways to use screen sharing? Start brainstorming ideas, and bookmark the blog to follow your favorite topics!


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